How to Safely and Efficiently Move Office Chair

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Moving an office chair might just be one of the most challenging tasks on your moving day. The bulky, irregular shape and delicate parts can make it difficult to safely handle. This article serves as a comprehensive guide, offering step-by-step instructions on how to disassemble, pack, move, and reassemble your office chair with minimal risk of damage.

Read on to take control of this daunting task like a pro!

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Key Takeaways to Move Office Chair

  • Properly disassembling an office chair is essential for safe and efficient moving. Remove the wheels, headrest, armrests, backrest, seat, and base following the manufacturer’s instructions.
  • Use bubble wrap to protect delicate parts of the chair during transit. Cover the chair with a slipcover or moving blanket to prevent scratches and damage.
  • Secure the office chair in place during transportation by positioning it upright or packing it securely in a suitable vehicle. Take precautions to avoid any shifting or movement that can cause damage.

Preparing the Office Chair for Moving

Preparing the office chair for moving involves removing the wheels, detaching the headrest, armrests, backrest, and seat, and dismantling the base.

Removing the Wheels

Before proceeding to disassemble the chair’s wheels, ensure that the office chair is stable to sit upright, and can’t slide away.

  1. Begin by flipping over the chair so it rests on its backrest.
  2. Locate where the wheels are attached to the star – base of the chair which is typically secured with caster plugs.
  3. Gently grip each wheel and attempt to pull it straight out from the base.
  4. If a wheel proves stubborn, you may apply some lubricant or employ a rubber mallet to gently tap it out.
  5. Repeat this process for every wheel attached to your office chair.

Detaching the Headrest

Unfastening the headrest of an office chair is a crucial step in preparing it for relocation. Here is how you can go about this process:

  1. Locate the screws or bolts that connect the headrest to the chair frame. They are usually found at the base of the headrest.
  2. Take an Allen wrench or screwdriver, depending on what your chair model requires.
  3. Start by slowly unscrewing each bolt ensuring not to damage them.
  4. Once all screws or bolts are removed, gently lift off the headrest.
  5. Make sure to keep these screws safe as you would need them while reassembling.

Detaching the Armrests

Detaching the armrests of an office chair is a vital step in preparing it for transportation to ensure its parts are safeguarded from potential damage. You can usually find the screws or bolts that hold them together underneath the chair seat. This step demands specific tools, such as an Allen wrench or screwdriver, depending on the structure and model of your chair. After locating these screws or bolts, carefully loosen them until you can easily remove the armrests.

Keep in mind to be precise and cautious during this process as mishaps might compromise your chair’s functionality or even lead to irreversible harm. Store all removed screws in a safe place to avoid any loss, making reassembly easy and straightforward. Lastly, wrap each armrest individually with bubble wrap and secure it with packing tape for added protection during transit. It is advisable to take pictures of the disassembly process which will serve as a handy reference for proper reassembly later after relocating your office chair.

Dismantling the Backrest

To prepare an office chair for moving, it is essential to dismantle the backrest. This step ensures that the chair can be packed safely and efficiently. Here’s how to dismantle the backrest:

  1. Locate the screws or bolts that connect the backrest to the seat of the chair.
  2. Use an appropriate-size Allen wrench or screwdriver to loosen and remove these screws or bolts.
  3. Carefully separate the backrest from the seat by gently pulling them apart.
  4. If there are any additional attachments, such as levers or adjustment mechanisms, carefully detach them according to the chair’s manual or design.
  5. Once all components are detached, wrap each one in bubble wrap or a moving blanket for protection during transportation.
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Dismantling the Seat

To safely and efficiently move an office chair, dismantling the seat is an essential step. Follow these instructions to disassemble the seat:

  1. Remove the seat cushion: Unscrew any bolts or screws attaching the seat cushion to the chair frame. Set aside the screws for reassembly later.
  2. Detach the seat pan: Locate any levers or knobs that secure the seat pan to the chair mechanism. Release these mechanisms and gently lift off the seat pan from the chair base.
  3. Disconnect any wiring: If your office chair has built-in electronics, such as heating or massage functions, disconnect any wiring connections before removing the seat pan.
  4. Store small parts separately: Keep track of smaller components such as screws, bolts, and washers by storing them in a small baggie or container labeled “seat disassembly.” This will ensure you have all parts needed for reassembly.
  5. Wrap and protect: Once disassembled, wrap each part of the seat in bubble wrap or another protective material to prevent scratches or damage during transit.

Disassembling the Base

To disassemble the base of an office chair, follow these steps:

  1. Remove any seat covers or cushions from the chair.
  2. Flip the chair over so that the base is facing up.
  3. Locate the screws or bolts attaching the base to the seat pan.
  4. Use a screwdriver or Allen wrench to remove these screws or bolts.
  5. Set aside any washers or other small parts that may be attached to the screws or bolts.
  6. Once all screws or bolts are removed, lift the seat pan off of the base.
  7. If there are additional components, such as a gas cylinder or star – base, consult the chair’s manual for instructions on how to detach them.
  8. Carefully separate each component, making sure to keep track of any small parts that may come loose during the disassembly process.

Tips on Packing an Office Chair

When packing an office chair, use bubble wrap to protect delicate parts, cover the chair with a slipcover or moving blanket, and wrap the entire chair in a large moving blanket.

Using Bubble Wrap for Delicate Parts

Bubble wrap is a vital tool when it comes to protecting delicate parts of an office chair during a move. Delicate and protruding components like the hydraulic rod and arms can easily get damaged or scratched during transport, but wrapping them securely with bubble wrap provides an extra layer of protection.

The cushioning effect of the bubbles helps absorb any impact or vibrations that may occur during transit, ensuring your office chair arrives at its new destination in excellent condition.

So don’t forget to use bubble wrap to safeguard these sensitive areas before packing up your desk chairs and your office chair for moving day.

Covering the Chair with a Slipcover or Moving Blanket

To protect your office chair during the moving process, it’s important to cover it with a slipcover or a large moving blanket. This simple step can prevent scratches, dents, and other damage that may occur during transit.

By wrapping the chair tightly in a protective covering, you can ensure that it remains well-protected throughout the move. Remember to secure the slipcover or moving blanket in place using tape or stretch wrap for added security.

Taking this precaution will give you peace of mind knowing that your office chair is safeguarded from any potential mishaps during transportation.

Wrapping the Chair in a Large Moving Blanket

To ensure your office chair is protected during the move, wrapping it in a large moving blanket is essential. This thick and durable covering acts as a safeguard against scratches, dings, and other potential damages that can occur during transportation.

The moving blanket also provides an extra layer of insulation to protect your chair from dirt, dust, and moisture. By securely wrapping the chair in the blanket and using tape or stretch wrap to hold it in place, you can have peace of mind knowing that your office chair will arrive at its new location unscathed.

Remember to pack any disassembled parts in bubble wrap or smaller moving blankets for added protection.

Safely Moving the Office Chair

To ensure a safe and hassle-free move, make sure to secure the office chair in place during transit and choose the right vehicle for moving. Read on to discover expert tips on safely moving your office chair.

Ensuring Safety During Transit

To ensure the safety of your office chair during transit, there are a few key steps you can take. First and foremost, make sure that the chair is securely wrapped or covered to protect it from scratches and damage.

Using a slipcover or moving blanket is recommended for this purpose. Additionally, if space allows, try to position the recline or chair in an upright position within the moving vehicle to prevent any shifting or movement during transportation.

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If disassembling the chair is necessary due to space constraints, remember to pack all parts securely and label them accordingly for easy reassembly later on. By taking these precautions, you can ensure that your office chair arrives at its new location in excellent condition.

Choosing the Right Vehicle for Moving

Selecting the appropriate vehicle is crucial when moving an office chair to ensure a smooth and safe transportation process. Consider the size and weight of the chair, as well as its disassembled parts, to determine the suitable vehicle.

For smaller chairs or those that have been completely disassembled, a car with folding rear seats might have enough space to suffice. However, larger chairs might require a van or truck with ample cargo space.

Additionally, it’s essential to secure the chair during transit using straps or bungee cords to prevent any movement or damage. By selecting the right vehicle and taking the necessary precautions, you can ensure your office chair arrives at its destination in perfect condition without any hassle.

Reassembling the Office Chair

Reassembling the office chair is a crucial step to ensure its functionality and comfort after the move. Learn how to reattach the wheels, headrest, armrests, backrest, seat, and base with ease.

Reattaching the Wheels

To reattach the wheels to your office chair, follow these simple steps:

  1. Place the chair upside down on a flat surface.
  2. Align the wheel slots on the bottom of the chair with the corresponding holes in the wheelbase.
  3. Push each wheel firmly into its designated slot until it clicks into place.
  4. Give each wheel a gentle tug to ensure that it is securely attached.

Reattaching the Headrest

To reattach the headrest of your office chair, follow these simple steps:

  1. Gather the necessary tools: a screwdriver or Allen wrench.
  2. Locate the holes on the backrest where the headrest attaches. These are usually near the top of the backrest.
  3. Align the mounting bracket on the headrest with the holes on the backrest.
  4. Insert and tighten the bolts or screws provided with your chair using a screwdriver or Allen wrench. Make sure they are securely fastened to ensure stability.
  5. Test the headrest by gently pushing and pulling on it to ensure it is properly attached and doesn’t wobble.
  • Reattaching the headrest of an office chair typically requires removing bolts using a screwdriver or Allen wrench.
  • Wrapping delicate and protruding chair parts, such as the hydraulic rod and arms, in bubble wrap can provide extra protection during the move.
  • Taking pictures of the office chair before disassembling it can serve as a reference when reassembling it in a new location.

Reattaching the Armrests

To ensure the proper functionality and comfort of your office chair after moving, it’s crucial to reattach the armrests correctly. Follow these steps to securely reattach the armrests:

  1. Align the Armrests: Start by aligning the armrests with the designated slots on either side of the chair’s seat.
  2. Insert Armrest Bolts: With the armrests in position, insert the armrest bolts into the pre-drilled holes on both sides. Use a screwdriver or Allen wrench to tighten them securely.
  3. Test Stability: After tightening the bolts, gently wiggle each armrest to ensure they are stable and properly attached. If there is any looseness or movement, re-tighten the bolts until they are secure.
  4. Verify Height Adjustment: Check that the height adjustment mechanism for each armrest is functioning correctly. This may involve raising or lowering the armrest using the designated lever or button.
  5. Test Range of Motion: Move each armrest up and down, as well as front to back, to ensure smooth and unrestricted motion without any sticking or jamming.
  6. Secure with Locking Mechanism: Some office chairs have locking mechanisms to prevent accidental adjustments of the armrest height or position. If your chair has this feature, engage it for added stability.

Reassembling the Backrest

To reassemble the backrest of your computer chair or your office chair, follow these steps:

  1. Align the backrest with the chair frame, ensuring that any holes or slots on both components match up.
  2. Insert any screws or bolts provided into the corresponding holes on the backrest and tighten them using a screwdriver or Allen wrench.
  3. If there are any plastic covers or plugs that were removed during disassembly, replace them by gently pressing them into their appropriate slots.
  4. If your office chair has an adjustable backrest angle feature, align the adjustment lever with its slot on the chair frame and secure it in place by tightening any screws or bolts provided.
  5. Gently test the stability of the reassembled backrest by applying slight pressure to different areas. It should feel secure and not wobble or move excessively.

Reassembling the Seat

To reassemble the seat of your office chair, follow these steps:

  1. Place the seat cushion on a flat surface.
  2. Align the seat pan with the attachment slots or holes on the chair body.
  3. Insert the screws or bolts into each slot and tighten them using a screwdriver or Allen wrench.
  4. Ensure that the screws are securely fastened to prevent any wobbling or instability.
  5. If there is a seat slider mechanism, align it with the corresponding slots on the chair body and slide it into place.
  6. Secure the seat slider by tightening any screws or bolts provided.
  7. For chairs with an adjustable backrest, locate the backrest adjustment lever or knob on one side of the seat.
  8. Position the backrest onto the chair body and insert it into its designated slots or holes.
  9. Use a rubber mallet if necessary to ensure a snug fit, but be careful not to damage any delicate parts.
  10. If there are additional adjustment levers for height control or tilt function, attach them to their respective slots on the underside of the seat.
  11. Test all adjustments to ensure that they function properly before using your office chair again.
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Assembling the Base

To complete the process of moving an office chair, you will need to reassemble the base. Follow these steps to assemble the base efficiently and safely:

  1. Attach the chair cylinder: Insert one end of the chair cylinder into the center hole at the bottom of the chair seat pan. Use a rubber mallet to gently tap it in place until it is secure.
  2. Secure the star base: Turn the chair upside down and align the five-star base with the holes on the bottom of the chair cylinder. Insert each leg of the star base into its designated hole until it clicks into place.
  3. Fasten with screws: Once all legs are inserted, use the screws provided with your office chair to fasten them securely to the star base. Tighten each screw using an Allen wrench or screwdriver.
  4. Reattach casters or wheels: Gently push each caster or wheel into its respective slot on each leg of the star base until they snap into place. Make sure they are securely attached and can move freely.
  5. Test stability: Flip your office chair upright and test its stability by sitting on it and adjusting its height controls. Ensure that all parts are properly secured and functioning correctly before resuming normal use.

Adjusting the Office Chair After Moving

Once the office chair has been successfully moved to its new location, it’s time to adjust it for optimal comfort and safety. Adjust the desk chair height so that your feet are flat on the ground and your knees are at a 90-degree angle.

Ensure that the backrest provides proper lumbar and back support, and adjust the armrests to a comfortable height that allows your elbows to rest comfortably at desk level. Take a moment to ensure all adjustments are made correctly before settling into your workspace.

Adjusting the Chair Height

One crucial aspect of moving an office chair safely and efficiently is adjusting the chair height. The correct and comfortable office chair back height ensures both comfort and proper posture, reducing the risk of strain or injuries while working.

To adjust the chair height, start by sitting in the chair with your feet flat on the floor. Your knees should be at a 90-degree angle, and your thighs parallel to the ground. Adjust the height control lever or hand controls beneath the seat to raise, sit, or lower it until you achieve this position.

Maintaining a comfortable sitting position with proper alignment is essential for preventing low back injuries and promoting optimal productivity throughout your workday.

Ensuring Comfort and Safety

To ensure comfort and safety after moving an office chair, it’s important to make a few adjustments. Start by adjusting the chair height so that your feet are flat on the ground and your knees are at a 90-degree angle.

This will prevent strain on your legs and lower back. Next, check the position of the armrests; they should be at a height where your elbows can rest comfortably, allowing your shoulders to relax.

Another key factor in maintaining ergonomic comfort is ensuring proper lumbar support. Adjust the backrest angle to provide adequate support for your lower back, helping you maintain good posture throughout the workday.

Additionally, to decide if your chair has adjustable lumbar support, adjust it to fit snugly against the natural curve of your spine.

Lastly, consider other elements of ergonomics such as eye level with the computer screen and desk height. Positioning these correctly can help reduce strain on your neck and eyes.


In conclusion, safely and efficiently moving an office chair requires careful preparation and proper packing techniques. By following the steps outlined in this guide, such as disassembling the chair, using protective coverings, and choosing the right vehicle for transport, you can ensure that your office chair arrives at its destination unharmed.

Remember to reassemble and adjust the chair properly after moving to maintain comfort and safety in your new workspace. So go ahead and tackle your next office move with confidence!


1. Can I move an office chair by myself?

While it is possible to move an office chair by yourself, it is recommended to have assistance, especially for heavier or bulkier chairs. This can help prevent injuries and ensure the safe transportation of the chair.

2. What is the best way to prepare an office chair for moving?

To prepare an office chair for moving, start by removing any detachable parts such as armrests or wheels if possible. Secure loose components with tape or plastic wrap to prevent them from getting damaged during the move. It’s also a good idea to clean the chair before moving it.

3. How should I lift and carry an office chair safely?

When lifting and carrying an office chair, be sure to bend your knees and use your leg muscles instead of putting strain on your back. Hold the top corner of the chair close to your body and avoid twisting motions while carrying it. If necessary, use proper lifting techniques like a dolly or hand truck for easier transportation.

4. Are there any special considerations when moving an office chair on stairs?

Moving an office chair on stairs can be more challenging and potentially hazardous. If possible, consider disassembling the chair into smaller parts for easier handling on stairs. Use caution when navigating each step and ensure that there are no obstacles in your path that could cause tripping hazards